Share Allotment Processing
Processing each round of share allotments from your instructions — correctly, on schedule, with full documentation for the company and employees.
For NSE-Listed Companies
Shares Saver manages every stage of your employee share investment scheme — from allotment processing and CSCS registration through to dividends, leavers, and compliance reporting. Your company focuses on the strategy; we handle the administration.
Processing each round of share allotments from your instructions — correctly, on schedule, with full documentation for the company and employees.
Coordinating registration of each employee's shares through CSCS in their own name — creating a direct, individual ownership record, not a pooled holding.
Supporting e-dividend registration so declared dividends flow directly to each employee's bank account as a named shareholder.
Managing the share accounts of employees who leave — handling vested shares, unvested forfeiture, and account transitions in line with your scheme rules.
Employees access their Shares Saver account to see their shareholding, value, vesting status, and ownership documents in real time.
Full allotment registers, CSCS confirmations, leaver records, and documentation needed for board reporting, AGM materials, and SEC filings.
The company's board, HR, and legal teams design the scheme rules — eligibility, allotment size, vesting period, and leaver policy. Board approval and, where required, shareholder consent is obtained. Shares Saver provides a framework for scheme documentation.
The company notifies SEC Nigeria of the scheme in accordance with current rules on employee share schemes. The company secretary manages this filing. Shares Saver provides supporting documentation as needed.
Participating employees complete identity verification and set up their Shares Saver accounts. This ensures each employee has a verified profile linked to their CHN before allotment proceeds.
The company submits allotment instructions to Shares Saver. We process the allocation of shares to each eligible employee according to the scheme rules and timeline.
Each employee's allocated shares are registered through the CSCS in their own legal name. Registration confirmation is provided for every employee. The company receives a complete allotment register.
Shares Saver handles all ongoing scheme administration: dividend support, leaver management, employee account queries, and periodic reporting to the company. The company receives a complete, auditable record at all times.
A complete, auditable record of every share allotted under the scheme — by employee, date, and quantity.
Confirmation for each allotment round that shares have been registered in the correct employee's name.
Documentation of every leaver scenario — what happened to vested and unvested shares, with dates and audit trail.
Records of dividend registration and distribution for each scheme participant, for company and registrar reconciliation.
Structured reports suitable for board presentations, AGM materials, and annual report disclosures on employee share schemes.
Supporting documentation for any SEC regulatory filings or notifications required in connection with the employee scheme.
End-to-end management covers every stage of the scheme lifecycle: processing share allotments from the company, registering each employee's shares through CSCS in their own name, administering dividend payments, managing the accounts of employees who leave the company, and providing full compliance reporting to the company secretary and board.
The company provides Shares Saver with the allotment instructions — which employees receive shares, how many, and under what terms. Shares Saver then processes the allotment and coordinates the CSCS registration for each employee. The company receives confirmation once each registration is complete.
Shares Saver coordinates with the company's registrar and the Central Securities Clearing System (CSCS) to ensure each allotted share is registered in the employee's legal name under their CHN (Central Holder Number). This creates a direct, auditable ownership record — not a pooled holding.
Vested shares belong to the employee and remain in their name after they leave. Shares Saver manages the administrative process — updating records, notifying the registrar, and ensuring the employee retains access to their Shares Saver account so they can continue to manage their shares.
Because each employee's shares are registered in their own name, dividends are paid directly to them as a registered shareholder — typically via the NGX e-dividend system to their bank account. Shares Saver supports employees in registering their bank details with the company registrar to ensure dividend payments reach them.
Shares Saver provides the company with allotment registers, CSCS registration confirmations, leaver reports, dividend administration records, and any documentation needed for board reporting, AGM materials, or SEC regulatory filings related to the scheme.
Talk to us about your company's scheme requirements. We will explain how we handle the administration end-to-end.