Every listed Nigerian company must hold an Annual General Meeting. This guide explains how shareholders can attend in person or by proxy, what is voted on at AGMs, and how to appoint a proxy if you cannot attend.
An Annual General Meeting (AGM) is a formal meeting of a company's shareholders, held once per year. For NGX-listed companies, AGMs are a legal requirement under the Companies and Allied Matters Act (CAMA). As a registered shareholder, you have the right to attend, ask questions, and vote on the resolutions put to the meeting.
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Companies are required to give shareholders advance notice of the AGM — typically at least 21 days' written notice, though CAMA provides specific requirements. Notice is sent to registered shareholders at their address on the CSCS register. Companies also publish AGM notices on the NGX platform, the SEC EDGAR-equivalent, and often on the company's own investor relations website. Keeping your registered address and contact details current at CSCS ensures you receive AGM notices directly.
To attend in person, bring your share certificate or confirmation of your CSCS holding, along with a valid means of identification. AGM venues are stated in the notice. Arrive with sufficient time to register — most AGMs require shareholder registration at the venue before proceedings begin. As a registered shareholder, admission is your right.
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If you cannot attend in person, you can appoint a proxy — any person you authorise to attend and vote on your behalf. The AGM notice will include a proxy form. Complete the proxy form with the name of your proxy and your voting instructions on each resolution, sign it, and submit it to the registrar by the deadline stated in the notice (typically 48 hours before the meeting). Your proxy form gives your representative authority to vote as instructed.
After the AGM, companies are required to file the results of resolutions with NGX and SEC Nigeria. Results are typically published on the NGX platform within a short period after the meeting. If a dividend was declared, the payment timeline and record date are also announced at this point.
Important disclaimer
This article is for general information and educational purposes only. It does not constitute legal advice. AGM notice periods, proxy procedures, and voting rules are governed by CAMA, NGX rules, and individual company articles of association. Refer to the specific AGM notice and company documentation for the meeting you are attending. Shares Saver does not provide legal advice.
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